Accounts: This deals with the income and expenditure of the firm and the firm’s client. The Estate Surveyor performs the following functions:
- Collection of cash, cheque/drafts payments on rents and other charges from tenants on behalf of the firm.
- Gives advice to clients in the early stage of project preparation on how to obtain loan from financial institution.
- Payment of salaries, claims and other allowances to staffs.
- Preparation/rendering of financial accounts to clients with regards to transaction on their properties.
- Keeping financial records of the firm.
- Organising periodical training for all accounts officers; this is done by the Accounting manager.
- Prepares financial statements of the firm on daily basis in such a way as to aid the firm’s daily operation.
- Ensures that office running expenses are not made from client’s account.
- Supervision of the finance and accounting activities of the firm and regularly advises the directors/partners of the estate office on financial matters.
- Ensures that all monies received by the firm are properly receipted and also banked daily with adequate records kept on the financial transactions.
This is type of account that is being strictly opened and prepared for everything financial transaction relating to the clients. Clients account can also be in form of folders that will includes all documents, files, receipts of recent and old financial transactions concerning the clients. This account is necessary for an estate surveying firm for record purposes and references relating to management of clients properties. All transactions carried out with the client will be documented under this account. This account is opened so as to avoid and discourage embezzlement among members of an estate surveying.
This type of account is meant for an estate firm. It is use to save money generated for transactions of various businesses with clients. All professional charges collected on each transaction will be remitted in this account; this account helps to separate clients’ money from company’s money. This account could also be in form of folders opened separated for the company for documentations of receipts and debit of money in the company’s account. This account is usually used to check the profitability of the company at the end of the year.
